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Kiwanis Club of
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The 52nd Annual Covington County Fair


October 13th - October 19th, 2014
"Have Fun at the Covington County Fair"

The Kiwanis Covington County Fair is sponsored by the Kiwanis Covington County Fair Association Inc. and co-sponsored by the Agriculture Center Board/Alabama Department of Agriculture and Industries.

 

PAGE SECTIONS

Registration & Pick-up Schedule
Schedule of Events
Commercial Booth Information
Non-Commercial Booth Information
Entering an Exhibit Information
Exhibit Divisions
Fair Committees
View Fair Registration Forms

(talent, exhibit, pageant, hot dog contest)

 


Registration and Pick-up Schedule

2014 Schedule:
Friday, October 10th
Registration of Exhibits/Booth Set-up 8:00 a.m. - 6:00 p.m.

Saturday, October 11th
Registration of Exhibits/Booth Set-up 8:00 a.m. - 6:00 p.m.

Sunday, October 12th
Registration of Exhibits/Booth Set-up 1:00 p.m. - 4:00 p.m.
Registration of Horticulture and Livestock 1:00 p.m. - 4:00 p.m.

Monday, October 20th
Exhibit Pick-up, Booth take down & prize money distributed 8:00 a.m. - 6:00 p.m.

Tuesday, October 21st
Exhibit Pick-up, Booth take down & prize money distributed 1:00 p.m. - 6:00 p.m.

Fair Hours:
Monday, Oct. 13, 2:00 pm -10 pm
Tuesday, Oct. 14, Persons with special needs 10 am -12 pm
Tuesday, Oct. 14, 5:30 pm -10 pm
Wednesday, Oct.15, 5:30 pm -10 pm
Thursday, Oct. 16, 5:30 pm -10 pm
Friday, Oct. 17, 5:30 pm - 10 pm
Saturday, Oct. 18, 3 pm - 10 pm
Sunday, Oct. 19, 1 pm - 6 pm

  Admission at Gate: Advance:
Age 13 and older $6 $5
Ages 6 - 12 $4 $3
Seniors 65 and older $4 $4
Under 6 years old, FREE admission

See below "Schedule of Events" for special admissions

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Schedule of Events for the 2014 Covington County Fair:

Monday, October 6 (Kiwanis Members Only):
Fair Set-up: 8 a.m - 5 p.m.

Friday, October 10:
Registration of exhibits / booth set-up: 8 a.m - 6 p.m.

Saturday, October 11:
Registration of exhibits / booth set-up: 8 a.m - 6 p.m.

Sunday, October 12:
Registration of exhibits / booth set-up: 1 p.m - 4 p.m.

Monday, October 13:
Judging of booths and exhibits: 8 a.m - 5 p.m.
Ribbon Cutting: 1:40 p.m.
Fair open 2:00 p.m. Gates open until 10:00 p.m.
School Day at the Fair - 2:00 p.m. - 6:00 p.m. Anyone under 18, free admission. Unlimited rides $15. Regular price admission 6:00 p.m. - 10:00 p.m., unlimited rides $18.
Entertainment:
6:00 p.m.:
Little Miss Covington County Fair (Ages 6 - 8)
7:30 p.m.: 4-H Rabbit Show in Arena
Exhibit building closes: 10 p.m.
Midway open until

Tuesday, October 14:
10 am-12:00 pm - Free Admission for Persons with special needs - supported by DARBY'S VILLAGE AND MEDICAL CENTER PHARMICIES
         CLICK HERE FOR DETAILED INFORMATION!
Fair open 5:30 p.m. - 10:00 p.m.
Merchants' Night -
Unlimited rides are reduced from $20 to $18 with receipt documenting any purchase on that day from a Covington County merchant.
Entertainment:
6:00 p.m. Youth Search for Talent (grades 7th - 12th)
Cash prizes for 1st, 2nd & 3rd places.
6:00 p.m.:4-H Chicken Show in Arena
7:30 p.m.: Tug-of-War contest in Arena
  
 Sponsored by: Palmer's Collision and Wrecker Service,
                           Steve and Jennifer Palmer
Exhibit building closes: 10 p.m.
Midway open until

Wednesday, October 15:
Fair open 5:30 p.m. - 10:00 p.m.
MILITARY APPRECIATION NIGHT-
Active and reserve military receive free admission with valid I.D.
Entertainment:
6:00 p.m.:
Tiny Miss Covington County Fair (Ages 4 & 5)
Exhibit building closes: 10 p.m.
Midway open until

Thursday, October 16:
Fair open 5:30 p.m. - 10:00 p.m.
Family Night at the Fair - 18 and under 1/2 price admission, unlimited rides $15.
Entertainment:
6:00 p.m.: Childrens Search for Talent (K-6th grades)
 Cash prizes for 1st, 2nd & 3rd places.
7:30 p.m.: Hot Dog eating contest (Ages 12-14)-Outside Stage
   Sponsored by: Hilltop Meats and Seafood Restaurant
7:30 p.m.: 4-H Sheep / Goat Show in Arena
8:00 p.m.: Andalusia High School Chorus
Exhibit building closes: 10 p.m.
Midway open until

Friday, October 17:
Fair open 5:30 p.m. - 10:00 p.m.
Entertainment:
7:00 p.m.:
LBWCC Ensemble
After 9:00 p.m. free admission and unlimited rides $10, with ticket stub from area football game.
Exhibit building closes: 10 p.m.
Midway open until

Saturday, October 18:
Fair open 3:00 p.m. - 10:00 p.m.
Entertainment:
12:00 p.m - 4:00 p.m.:
Covington County Heifer Show in Arena
5:00 p.m. & 7:45 p.m.:
K9's in Flight Dog Show in Arena
   Sponsored by:
        Jones Veterinary Hospital, Troy E. Jones DVM
        Andalusia Animal Clinic, Toby Atkinson DVM
        Walker Veterinary Services, Debbie Walker DVM



6:00 p.m. - 6:30 p.m.: Skylar York sings Southern Rock & Country songs
6:45 p.m. - 7:15 p.m.:
Straughn String Band
Exhibit building closes: 10 p.m.
Midway open until


Sunday, October 19:
Fair open 1:00 p.m. - 6:00 p.m.
Entertainment:
2:00 p.m.:
4-H Ranch Trail Class in Arena
4:00 p.m.:
4-H Costume Contest in Arena
Unlimited rides for $15
Fair closes: 6 p.m.

Monday, October 20:
8:00 a.m. - 6:00 p.m.: Exhibit pick-up / booth removal / prize money distributed

Tuesday, October 21:
1:00 p.m. - 6:00 p.m.: Exhibit pick-up / booth removal / prize money distributed

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Commercial Booth Information:

The Kiwanis Covington County Fair is coming to town October 13th 19th at the Fair Grounds located on the South Bypass Hwy 55, Andalusia, AL. Commercial booth spaces are located within the Commercial Exhibits Building, with electricity and tables available and arranged so that fair attendees will pass your booth twice. Additional space is available in the Covington Arena and outside space between the Arena and Kiwanis Building fenced-in area. In addition to the space in the exhibit building, additional space is available in the arena for larger booths. Booths are for exhibiting merchandise, wares or promotional materials. Exhibitors are expected to adhere to the specifics contained in the Commercial Booth Contract.

The Exhibitor agrees to pay the Association at the time of contract signing, the correct sum for the use and occupancy of the exhibition space for the period of the Fair as indicated below. Space cannot be reserved without signed contract. The price for a commercial booth is as follows:

$165 per booth, for current one year contract

$150 per booth, for a three year contract commitment for brand new vend ors (billed $150 per year)

$140 per booth, for a three year contract commitment (billed $140 per year) for previous vendors that have had contracted booths for the past 5 years

Booths available are 8' X 12', and prices for booths are listed above. Covington County Arena space is also available for $1.00/square foot.

Booths are for exhibiting merchandise, wares or promotional materials. Exhibitors are expected to adhere to the specifics contained in the Commercial Booth contract.

Each Commercial Booth rental will be allowed 4 passes per day and will be used for the whole week with the date stamped on the pass each day. The passes will be mailed to vendor when payment is received for booth rental. It will be the responsibility of the vendor to get these passes to booth workers. No exceptions without Fair Chairman approval prior to fair dates.
Shifts shall be:

  Monday 2:00 - 7:30 pm & 7:30 - 10:00 pm

  Tuesday - Friday 5:30 - 7:30 pm & 7:30 - 10:00 pm

  Saturday 3:00 - 7:30 pm & 7:30 - 10:00 pm

  Sunday 1:00 - 3:30 pm & 3:30 - 6:00 pm


This is a very popular event and space fills up quickly. Exhibitors should have their contract for reserved booth space no later than September 30th . Booths will be available for setup starting on Friday, October 10th.

Contact Tunde Caraway at 334-427-3461 to reserve commercial booth space or for any additional information.

Contacts:
   334-427-3461    Tunde Caraway, Commercial Booths

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Non-Commercial Booth Information:

The Kiwanis Covington County Fair association provides free booths to any organization, schools, or clubs listed in Non-Commercial Booth Divisions. Guidelines are that all exhibits must be non-commercial in nature, cannot sell food or merchandise, in no way solicit donations or promote a for-profit venture. These booths are unattended (except for Kiwanis' presence) during the fair days.

The booths are 12' x 8' in size with back and side curtains furnished. Your booth will be labeled with your name and class.

You may set up your exhibit on Friday, October 10th, 8 a.m. until 6 p.m.; Saturday, October 11th, 8 a.m. until 6 p.m.; & Sunday October 12th, 1 p.m. until 4 p.m. You must remove your exhibit on Monday, October 20th or Tuesday, October 21st, 1 p.m. until 6 p.m.

If you would like a free booth, complete the APPLICATION and return it to Covington County Bank, Attn: Melissa Gantt, P.O. Box 518, Andalusia, Al 36420. All completed applications must be in by Monday, October 6th. You can contact Melisssa at 334-427-3984.

Contacts:
   334-427-3984    Melissa Gantt

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2014 Fair Commercial & Non-Commercial Booth Rules:

1. Exhibitors will be held responsible for the cleanliness of their booth. All booths must be in readiness before 5:30 p.m. each day during the Fair, or within 30 minutes of Fair opening on days the Fair opens early. In case of failure on the part of the exhibitor to keep their space clean and orderly, the Fair Association may use such means, as they deem advisable, to enforce this rule.

2. Decorations, signs, cabinets, etc., and the arrangement of the exhibits must conform to the wishes of the Association and the local and state fire laws. Side walls of the booths shall not exceed 4 feet in height at the center aisle and then shall not exceed the height of a 45-degree angle from the center aisle to the rear of the booth.

3. Every article on exhibit shall be under control of the Association and while every reasonable precaution will be taken for the safeguarding the same, neither the Association or its officers or guards will be responsible for any loss or damage or injury that may occur to the exhibit or the exhibitor.

4. The use of gongs, loudspeakers, bells and other noisy instruments for the purpose of attracting attention will not be tolerated.

5. The distribution of hand bills and other advertising matter is strictly prohibited and no tacking or posting of advertising, bills, cards, etc., will be permitted on any of the buildings or elsewhere. Exhibitors may advertise at and distribute from their space of exhibit only and must stay within their booth space to sell and promote their product. OPERATING THE CENTER AISLE WILL NOT BE TOLERATED. No political data can be distributed without the consent of the Fair Association.

6. Advertising matter and samples of articles on exhibition only may be given to the public from the exhibit space without special authorization from the Fair Association. The right is reserved to restrict or discontinue this privilege whenever it is carried to excess or becomes an annoyance to visitors in the judgment of the Association. Exhibitors displaying materials deemed offensive, or displaying those in the opinion of the Association, not appropriate for the family atmosphere of the Fair, will be asked to remove them. If the items are not removed immediately, the Exhibitor will be asked to leave and is subject to forfeit their Exhibitor’s fee.

7. Drapes or other booth decorations must be flameproof and hanging and must clear the floor. All fire regulations of the state must be complied with and all electrical wiring must conform to national electrical code safety rules.

8. The association will not be responsible for any loss, damage or injury that may occur to the exhibit, to the exhibitor, the exhibitor's employees, or property from any cause whatsoever prior to, during or subsequent to the period covered by the exhibit contract.

9. The enforcement of any of these rules shall not entitle the exhibitor to any compensation or refund.

10. The association reserves the right to amend or add to these rules, as they, in their judgment, may deem advisable.

11. Each Commercial Booth exhibitor that requires worker(s) on duty in their booths will be allowed up to two persons per shift. Shifts shall be:
>Monday 2:00 - 7:30 p.m. and 7:30 - 10:00 p.m.,
>Tuesday – Friday 5:30 – 7:30 pm & 7:30 – 10:00 pm,
>Saturday 3:00 – 7:30 pm & 7:30 – 10:00 pm and on
>Sunday 1:00 – 3:30 pm & 3:30 – 6:00 pm.
No exceptions without Fair Chairman approval prior to fair dates. The passes are for workers only!


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Entering an Exhibit in the fair

Fair Exhibits and Livestock Divsions

The Covington County Fair welcomes and encourages the citizens of Covington County to exhibit items at the Fair in Exhibit Divsions1-12 and 22-30. Exhibits will be judged and ribbons and prize money will be awarded To enter an exhibit complete the registration form and register the exhibit at the scheduled times. All exhibitors must follow the 2014 Fair Individual Exhibit Rules.

INDIVIDUAL EXHIBIT RULES:

1. Fair building will be open to receive exhibits (except horticulture and livestock) on Fri., Oct. 10 and Sat., Oct 11, from 8 a.m. until 6 p.m. and on Sun., Oct. 13, from 1 p.m. to 4 p.m.

Registration for horticulture and farm animals:
Horticulture on Sun., Oct. 12, from 1 p.m. to 4 p.m.
Livestock on Sun., Oct. 12, from 1 p.m. to 4 p.m and Mon., Oct. 13, from 8 a.m. until noon.

2. Judging will begin on Mon., Oct. 13, at 8 a.m. and continue until all judging has been completed.

3. There will be no charge for entering exhibits in these divisions.

4. Tag stubs will be given to exhibitors when exhibits are registered. The stub must be presented to identify the article when picking up articles at the end of the fair.

5. EXHIBITS CANNOT BE REMOVED FROM THE GROUNDS FOR THE DURATION OF THE FAIR.
The exhibits committee must check out all exhibits, and a claim stub must be presented. By entering any exhibit, the exhibitors agrees to abide by these rules. Please DO NOT ask us to deviate from this rule.

6. Exhibitors can pick up exhibits Mon., Oct. 20, from 8 a.m. until 6 p.m. and Tues., Oct. 21, from 1 p.m. until 6 p.m. Special arrangements must be made with the chairman of this committee to pick up articles after this time.

7. The Fair Committee reserves the right to decline any entry because of space or other considerations.

8. Entry blanks found elsewhere on this Website can be mailed to Kiwanis Covington County Fair, PO Box 523, Andalusia, Al 36420, or brought to the fairgrounds when entering the exhibit.

9. First, second and third place prizes will be given in all classes listed.

10. Entries are generally limited to no more than two entries in the same class by the same exhibitor, except where noted under that division. However, the fair committee reserves the right to amend this rule depending on space artricles entered in the division and other considerations.

A completed REGISTRATION FORM helps speed up registration. You can enter any type of individual exhibit on the same form, including flowers and livestock.

Have the form completed and present it to the registration committee when entering exhibits.

 


2014 Fair Committees

Rex Jones, President, Catalog, KCCF Website: 334-462-2495

Gary Buck, Vice-President, Entertainment, Tug-of-War, Sound, Video, Technial Coordinator: 334-303-8211

Woody Clark, Secretary, Livestock Co-Chairman: 334-488-4846

Debbie Marcum, Treasurer, Social Media Publicity: 334-427-3374



Directors
:

Bob Bush, Chair-Arts/Crafts Exhibits: 334-582-2255

Hunter Grimes, Chair-Publicity: 334-222-3123

Kaci Perry, Chair-Beauty Pageants, Special Needs Persons Morning: 334-488-5153

Keith Stephens, Chair-Registration: 334-427-3373

Kiel Odom, Chair-Concessions: 334-343-6486


 
KCCF Facilities Manager:

David Finlin, Facility Questions/Daytime Questions, Setup/Takedown, Security, Janitorial: 334-804-8184


Other Committee Chairpersons Appointed by President:

Craig Kilpatrick, Tunde Caraway: Commercial Booths
Heather Murphy, Ted Watson: Talent Contest

Melissa Gantt: Non Commercial Booths
Casey Thompson: Corporate Sponsors
Ken Johnson: Concessions Co-chair
Ed Short: Corporate Ticket Sales
Helen Johnson: Judges for Arts/Crafts and Food items, etc..
Dee Catrett: Ticket Sales
Joe Armstrong: Parking and Key Club Liaision
Barbara Bryant, Betty Johnson: Liaisons for Garden Club
Tim Mersman: Livestock Co-Chair
Amanda Wise: Beauty Pageants Co-Chair
Wayne Bennett: Catalog Co-Chair
Belinda Dunn: KCCF Website Maintenance
Matt Diamond, Wesley Pearce: Arts/Crafts Exhibits Co-Chairs

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